Introduction to Recurring Tasks in Notion
If you’re utilizing Notion for managing tasks and projects, you may have come across one common challenge: setting up recurring tasks. While Notion offers robust task management capabilities, many users find the recurrent task feature a bit tricky to navigate. Fear not! In this article, we will delve into the easiest ways to create recurring tasks in Notion, enhancing your productivity levels like never before!
Level One: Utilizing Notion’s Built-In Features for Recurring Tasks
Starting simply, Notion has a nifty feature known as “Database Templates” that somewhat addresses the recurring tasks setup. Here’s how you can utilize it:
– Create a Template in Your Database: Name it after the recurring task you wish to automate (e.g., Clear Inbox).
– Set Default Property Values: Ensure properties like Status are set to “Not Started” and Due Date is set to “Today” for immediacy.
– Activate the Repeat Function: Configure this to recur daily, weekly, or on specific days suited to your workflow.
This basic setup allows tasks to be automatically recreated according to the defined schedule. However, this method has its limitations—most notably, the inability to foresee tasks due in the future because the date is set only when the task is created.
Level Two: Advanced Recurring Task System in Notion
For those seeking more flexibility, a more refined system known as the “Ultimate Brain” template can be adopted. This setup involves a custom recurring task manager which allows for:
– Advanced Recur Intervals: Daily, weekly, or even based on specific days like the “last weekday of the month”.
– Viewing Upcoming Tasks: Unlike the basic Notion template, this method allows you to view tasks that are due in the future, enabling better planning and organization.
– Modifying Due Dates Automatically: When a task is marked as done, you merely adjust the due date to the next due, based on predefined recurrence settings.
Implementing these solutions into your Notion workspace increases efficiency by automating task recurrence and visibility, ensuring you’re always on top of your tasks without constant manual updates.
Level Three: Automating Recurring Tasks
Taking automation to the next level, platforms like Taskade and Todoist could be integrated through tools such as Zapier or Make.com for those who prefer working across different task management apps. However, Notion’s own automation capabilities, particularly with the introduction of API integrations, can significantly streamline operations:
– Automated Task Management: With the right setup, tasks marked as completed can automatically update their due dates to the next interval, clearing the completed status to get ready for the next cycle.
– Integration with Communication Tools: Imagine getting automated reports sent to Slack about tasks processed each day—fully possible with advanced Notion automation setups.
Conclusion
Utilizing Notion for recurring tasks doesn’t just scale up your productivity; it transforms the way you manage time and tasks significantly. Whether you’re comfortable sticking to native features or you’re ready to dive into more complex systems, Notion has the flexibility to accommodate. Simplify your task management today, make recurring tasks in Notion work for you, and never miss a beat!
Timestamps
00:00 – Intro
01:20 – Level 1: Repeating Templates
05:11 – Level 2: My Recurring Tasks Template
10:39 – Level 3: Automated Recurring Tasks Workflow
18:28 – Bonus: Send a Task Report to Slack
20:41 – More info
@BryanKofsky
Love the thumbnail 😅
@johnkardier6327
Notion, please, do something. Just allow to copy a property from a formula in automations.
@thebutterflyroot
Just spent the past two days trying to figure out recurring tasks in Notion with your previous video and ended up back with todoist cause it was so complicated 😂 and now there's a new video. Thank you. I'm not sure if I'll use it for now but maybe one day!
@emoryplaton
I've noticed the My Day checkbox in your tasks properties. Can you tell me how is it done like is there a revised page version for My Day page instead of doing synced blocks?
@michaell1824
Thanks for the update. The old way wasn’t updated after some things breaking on Notions end. I hired someone to use Apple Reminders and Notes with Notion, perhaps you are interested in trying it out yourself?
@chuntoon1
I've been using this since the video a few years ago! Such an amazing way to do it, you guys hit the ball out of the park
@AlvaroRC96
This is amazing, just one small thing, is there any way to use this with time included in the due date? Thanks in advance
@alandukesphotography
Is there anyway to keep a time with the repeat? That’s the only thing stopping me using this
@SeyiObembe
I think you can also do this automation for level 3 if you’re on Apple by leveraging shortcuts to filter in the same way you do grab the date in your next due property and then update the actual date with the date from your formula. Both are really cool though and it’s really cool to come up with innovative solutions to this whilst Notion catch up!
@Mania26
We did not deserve you!
@karinwesterberg9438
Thanks so much for this! I am quite new to notion, so this might be silly questions but here goes: if I use another language than English in notion, I will need to change the property names in the code to correspond to the actual names on the properties I use (for example "att göra" in strad of "to do"), right? And if do, I can not use the "magic button" to add code to the workflow if I would like to automate the process? Any suggestions on how to go about this if I need to make changes in the property names in the code? All help most appreciated!